Terms & Conditions

In the following Terms and Conditions, Billy Boy Design is referred to as "BBD", and the client is referred to as "the client".

1. Amendments
BBD reserves the right to change this document at any time, at which time a notice will be posted on the BBD website advising of date of such changes. The following Terms and Conditions of Service apply to all products and services provided by BBD.

2. Acceptance of Terms & Conditions
All work is carried out by BBD on the understanding that the client has read, understands and agrees to be bound by BBD Terms and Conditions.

3. Quotations
Upon requesting a quote, the client will be sent a written confidential quotation in electronic format. The quote will outline the costs for services requested, and will include an estimated time-frame of delivery.

All quotes are valid for 14 days only, and are subject to change should the scope of requested project change, or if more resources are necessary to complete the project than originally anticipated. Any changes to quotes will be in consultation with the client.

4. Project Acceptance
The written quotation supplied by BBD will outline any required fees and costs that must be paid prior to work commencing on the project. Expressed acceptance of the quotation by payment of the required booking or commencement fees signifies the clients acceptance of BBD's Terms and Conditions. Once payment is received, a contract to complete the work exists.

Should the required fees not be received by BBD within 7 days from quote acceptance, the quote is considered null and void. Should the client still wish to continue with the project, a new quote will be required.

BBD sometimes accepts work on a booking basis. This is a "First come, first served" arrangement and in order to confirm your booking, a non-refundable deposit of 20% of the quoted project costs will become immediately due to secure the booking at the quoted price.

5. Briefs and Changes to Projects
Once the project quote has been accepted, the client is required to submit a final, authoritative Project Brief outlining the total project scope. This document encapsulates and includes the Web Design Brief, Logo Design Brief, Copywriting Brief, Custom Programming Brief and/or other briefs as required to define the project. These documents will be used as the primary source of information during the development process, and become the base upon which the whole project rests.

Should any of the above-mentioned briefs supply information that differs to or contradicts information supplied by the client during the initial quotation process, BBD reserves the right to alter the project costs and time lines appropriately in consultation with the client. BBD retains the right to decline to carry out any work not detailed in the original quote request, without giving reason.

Should the client wish to alter the description or nature of the project, the client will submit a written request to BBD to provide additions to the project, or modify the scope of the project.

After receipt of this request from the client, BBD shall provide the client with a written statement ("Change Brief") setting forth:

The nature of the change requested,
The anticipated effect of implementing the requested changes upon the related Project Brief
Any changes to the estimated time of delivery and price adjustments, and other such information as either BBD or the client deems material.
After submission of a Change Brief to the client, the client shall accept or reject it in writing within 5 business days. If the client fails to accept the Change Brief, the original unmodified Project Brief shall remain in effect.

Once the client accepts the Change Brief, the change brief becomes part of the authoritative Project Brief.

BBD retains the right to decline changes outside of the original project scope, without giving reason.

6. Deadlines and Delivery Dates
BBD shall use commercially reasonable efforts to meet all project schedules and requested delivery time frames agreed upon in the Project quote. Such scheduled dates and delivery time frames in all cases represent estimates or targets only, and should never be accepted either explicitly or implied as a guarantee of delivery on or prior to the above-mentioned dates.

All estimates are given based on original project scope, and as such any extra requirements or work required during this period may affect delivery targets.

he client agrees not to hold BBD liable for any losses associated with project delays.

7. Design
During the design process, it is expected that the client will work with BBD to reach the results outlined in the project briefs. This includes providing timely feedback on creatives presented, as well as a willingness to clarify and elaborate on details as required. The client must at all times work with BBD to achieve the outcomes specified in the Project Brief.

Any discarded concepts, ideas, designs and/or code remain the property of BBD, and must not be used by the client under any circumstances, unless purchased separately.

The client grants explicit permission for BBD to use above-mentioned final components for self-promotional purposes.

While BBD takes all care to ensure error-free documents and designs, it is the clients' responsibility to notify BBD of any error or omissions prior to finalization of the account. Changes after finalization of accounts will incur a separate fee.

8. Project Completion
A project is deemed complete when the requirements detailed in the authoritative Project Brief are fulfilled by BBD. Project Acceptance is otherwise implied by;

Written acceptance of the project by Client
Use and/or distribution of files or designs by Client
Failure of Client to respond to requests for information after 30 days.

9. Warranty
Should any errors in operation (ie: "bugs") present in ecommerce software, BBD agrees to rectify said errors at no cost for a period of 12 months from date of 'go live' of the website, providing;

The website has not been modified by third parties
The website is not housed on a third party server
The error or bug has not been caused directly or indirectly by the client
Should any of the above statments not be true, BBD at their discretion may rectify technical issues, which will be charged at BBD's standard maintenance rates, as per section 10.

Warranty does not include additions to the website functionality, changes in design, upgrades or enhancements or content changes.

10. Maintenance
Any changes in design, functionality of the website, upgrades or enhancements or content changes are considered "maintenance". Maintenance rates of $80 + GST per hour will apply to any work carried out by BBD.

BBD calculates maintenance fees based on 30-minute blocks (ie: $40), and will invoice the client for such fees on a monthly basis. Payment of said fees shall be made in accordance with section 12 of these Terms & Conditions.

Maintenance is only available for completed websites hosted on the BBD servers. For modifications to a project-in-progress, please refer to section 5. "Briefs and Changes to Projects" above.

11. Training and support

A basic knowledge of computers, internet, and email is necessary to operate and update a website.

BBD provides website clients with manuals and information pertaining to any software created and provided by BBD. A self-help knowledge base is also provided for customers to aid in the operation of software.

Support for software not created by BBD should be directed towards the manufacturer.

Unless explicitly stated in your quote, training of software is not included in your quote. Where training is required for more than 10 minutes, an hourly rate of $80 + GST will apply. This includes but is not limited to email and phone support.

12. Payment Terms

Prior to commencement of any design or programming, a non-refundable commencement fee of 40% of the project costs is due for websites or development work or 50% for logo or print work.

During periods of extremely high-demand, BBD accepts work on a booking basis. This is a "First come, first served" arrangement, and in order to confirm your booking, a non-refundable booking fee of 20% of the quoted project costs will become immediately due.

For all projects exceeding $1000, a non-refundable progress payment may be required from time-to-time during the design and/or development process, at the discretion of BBD. Progress payments are generally in 20% intervals. Should the client be issued with a progress payment invoice, the amount is payable before further work is performed on the project, failure to pay progress payments may result in project cancellation.

Generally, payment terms are structured as below:

Websites

Design commencement: 40% or project costs payable prior to the commencement of the design (if a future booking is required, this will be broken into two payments; 20% booking fee, and 20% design commencement fee)

Design Approval: 20% of project costs due once your website mockups are 'approved for development'

HTML Implementation: 20% of project costs due upon creation of your website in HTML

Website completion: Final 20% of costs due upon website completion and prior to site launch

Additional requests during a project

From time to time a client will request extra features or design work during a project. Should additional features not initially quoted for be requested during the design process, full payment will be required in advance and prior to implementation.

In the event that extra design or development work is required during the project (on an hourly rate basis), an invoice will be issued upon completion of the work, payable prior to delivery of work.

Logo, print and illustration work

Full quoted cost is due upon commencement of design

Booking fee
In the event that a client books logo, illustration or print design jobs in the future or along with a webdesign project, 20% of quoted costs will be due upon booking, and the remaining 80% will be required upon design commencement.

Additional design work during a project

From time to time a client will require extra design requirements during a project, or extra files upon completion of a project.

Should additional design not initially quoted for be requested during the design process, a progress payment will be payable prior to further work being carried out. Otherwise, all additional costs will be added to the final invoice, payable prior to delivery of design files.

Publication and/or release of work performed on behalf of the client by BBD may not take place before cleared funds have been received.

Any booking fees, design commencement fees, or progress payments are non refundable under any circumstances.

13. Paying your Account
Unless otherwise stated in writing by BBD, Client shall pay all amounts due under this Agreement within 7 days from the date of BBD's invoice. Payment is accepted by Direct Deposit or Credit Card. Credit card payments shall be made via Paymate. All fees and charges by credit card via payment are the responsibility of the customer.

14. Late payments & Default

Accounts which are not paid within 7 days will incur a late administration fee of $20 + GST. Accounts which remain outstanding for 14 days after the date of invoice will incur an additional late payment fee equivalent to 5% of the project costs for each week payment is outstanding.

An account shall be considered in default if it remains unpaid for 30 days from the date of invoice, unless prior arrangements have been made. BBD shall at it's sole discretion suspend any and all services provided to the client by BBD or it's subsidiaries (including but not limited to hosting, websites, and email) and employ debt collection measures until the total outstanding balance has been fully paid. This includes any and all unpaid monies due for services ordered, including, but not limited to design, hosting, domain registration, search engine submission, maintenance, sub-contractors, printers, photographers and libraries plus bank interest calculated daily for each day payment is overdue.

Suspension of such services does not relieve the client of it's obligation to pay the due amount.

Clients whose accounts are in default agree to pay BBD reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.

BBD retains all copyright for work performed until full project costs have been paid. BBD reserves the right to reuse or resell work undertaken in the case of payment default.

15. Project Cancellation
Once a quote has been accepted by the client, by way of payment of a deposit, a binding contract to complete the project exists. Work may only be cancelled or amended with the agreement in writing of BBD. In any event, the cost of all work (or part thereof) performed by BBD for the Client, whether used by the Client or not, will be billed at the hourly rate of $110 per hour + GST not to exceed original quote.

"Work" is defined by, but not limited to the following:

Consultation with the client or any third parties in relation to the project
Research
Planning
Sketching
Briefing
Setting up accounts
Design work
Programming work
Administrative functions
Copywriting
Providing information, referrals or otherwise supplying client with resources at clients request.
BBD reserves the right to withhold files and designs from a client in the event of cancellation, until such time as all outstanding invoices for work performed by BBD have been paid for. The client is expressly prohibited from using any files, designs, or intellectual property supplied by BBD for any purpose until such time as all accounts have been settled in full, or as otherwise agreed to in writing by BBD.

BBD reserves the right to terminate a contract without giving reason.

In the event of cancellation, BBD will retain all deposits and payments made until the time of cancellation, and may issue an invoice for any work carried out over and beyond the amount already paid.

Cancellation of your project with BBD does not dissolve your obligations to BBD under these Terms and Conditions.

A project is ONLY deemed cancelled if;

1. A client requests in writing a cancellation and BBD agrees in writing that a client may cancel their project with BBD
2. A client does not respond to request for feedback, or correspondence within 30 days
3. A client breaches the terms and conditions set forth by BBD, or breaches separate contractual agreements issued by BBD
4. A client instructs third parties to commence or complete services requested from BBD at time of quotation
5. BBD cancels the project in writing

17. Dispute Resolution
In the event of a dispute, the client agrees to make all reasonable attempts to contact BBD in writing and negotiate a reasonable outcome with BBD before proceeding with any form of litigation.

18. Additional Materials
It is common with web and graphic design that the use of additional materials may become necessary during the design process. Stock photography or commercial fonts are often used and are purchased commercially for your designs by BBD. In the event that stock photography or a requested commercial font is required, a price per picture and per font will be applied to the final design fees, and is payable in addition to design services. Fees for additional materials vary, and BBD reserves the right to alter fees as necessary.

19. Copyrights and Trademarks
By supplying text, images and other data to BBD for inclusion in the client's website or other medium, the client declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the client, or rightful copyright or trademark owner.

Ownership of the final artwork designed by BBD on behalf of the client will be transferred to the client upon final payment, unless otherwise specified by BBD - this does not include code or software. Copyright on all software and code remains the property of BBD or its otherwise respective owners.

BBD provides license for the client to use supplied software and code for it's intended purpose only. No license for modification or re-use of said software or code is provided unless otherwise specified by BBD in writing.

Any discarded concepts and ideas remain the property of BBD and must not be used by the client under any circumstances unless purchased separately.

BBD may use all design material freely in the pursuit of promotional purposes.

Should BBD, or the client supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright- and royalty-free, which subsequently emerges to have such copyright or royalty usage limitations, the client will agree to allow BBD to remove and/or replace the file on the site.

The client agrees to fully indemnify and hold BBD free from harm in any and all claims resulting from the client in not having obtained all the required copyright, and/or any other necessary permissions.

20. Design Credits
The client agrees to allow BBD to place a small credit on printed material, exhibition displays, advertisements and/or in the case of a webdesign or development, a link to BBD's own website on the client's website. This will usually be in the form of a small logo or line of text placed towards the bottom of the page.

In the case of digital illustrations, credit must be given where asked. Should a derivative work be based on illustrations by BBD, BBD must be credited if asked for credits at all.

The client also agrees to allow BBD to place impressions of websites and other designs, along with a link to the client's site, on BBD's own website for demonstration purposes, and to use any designs in its own publicity.

Removal of any design credits will incur a fee at the discretion of BBD, payable within 7 days of invoice.

21. Rights of Refusal
BBD reserves the right to refuse work with any person or on any project, at anytime, without giving reason.

BBD will not include in its designs, any text, images or other data which it deems to be immoral, offensive, obscene or illegal. All advertising material must conform to all standards laid down by all relevant advertising standards authorities. BBD also reserves the right to refuse to include submitted material without giving reason.

Any images and/or data that BBD does include in all good faith, and then finds out that it contravenes these Terms and Conditions, the client is obliged to allow BBD to remove the contravention without hindrance, or penalty. BBD is to be held in no way responsible for any such data being included.

22. Disclaimer
BBD is not responsible for any loss, or consequential loss of data, or non-delivery of products or services, of whatever cause. While we take reasonable steps to investigate the materials we recommend, we accept no responsibility for the performance or quality of materials or any consequential loss arising from their failure. The client agrees not to hold BBD responsible for any such loss or damage. Any claim against BBD shall be limited to the relevant fee(s) paid by the client. BBD reserves the right to use the services of sub-contractors, agents and suppliers and any work, content, services and usage is bound by their Terms and Conditions. BBD will not knowingly perform any actions to contravene these and the client also agrees to be so bound. BBD and its clients agree to comply with Printers Terms and Conditions which include disclaimers for non-completion on time and the flexibility to supply quantities within 10% of the total ordered.

23. General
These Terms and Conditions supersede any previous Terms and Conditions distributed in any form. BBD reserves the right to change any rates and any of the Terms and Conditions at any time and without prior notice